Phase × Todoist

Do the tasks your brain is built for today. 

You picked Todoist because it's clean, fast, and stays out of your way. It handles recurring tasks, quick-capture, and priorities without unnecessary faff. And that's exactly why it pairs well with Phase.

The Phase × Todoist integration doesn't add complexity to your setup - it adds a layer of insight. Phase imports your active Todoist tasks and evaluates each one against your current cognitive profile. You still see deadlines and priorities. Now you also see which tasks your brain is primed for today, and when the harder ones will feel more natural later in the month.

Most task managers assume you are the same every day.  They tell you what’s due and what’s important.  

They don’t tell you what your brain can realistically handle today.  You already know what needs doing. Phase shows you when your brain is best equipped to do it.

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How Phase Works with Todoist 

Once connected, Phase securely syncs your active Todoist tasks in real time.  

Each task is assessed based on what it asks of your brain. Writing an annual strategy and filing expenses don’t compete for the same mental resources.

Based on where you are in your cycle, Phase knows your cognitive profile for the day, and in the coming weeks.  

Each task receives an alignment score based on how well it fits your current and upcoming cognitive strengths. That score helps you see which work fits today, which will feel harder, and which is better saved for a more aligned moment in the month.  

Importantly, your tasks remain unchanged in Todoist. Phase reads them securely, holds them for your eyes only, and ranks them inside Phase.

With Phase & Todoist you can prioritise tasks based on biological alignment alongside other key metrics like priority and due date.

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What You Can Do with the Phase + Todoist Integration 

1. See your Todoist tasks through a biological lens  

Each task is evaluated against your current strengths across focus, creativity, motivation, communication, reflection, and energy.

That recurring "write weekly newsletter" task? Phase knows whether today is a creative writing day or a data cleanup day. Same task, different alignment depending on where you are in your cycle.

2. Rank by alignment, not just urgency  

Phase ranks tasks using multiple inputs including:

• Biological alignment  

• Due date  

• Priority level  

This prevents you from spending your sharpest hours on shallow work, and delays high impact work for when you're more likely to find flow.  

3. Plan ahead using your upcoming phases  

Phase shows when certain types of work will feel more natural in the coming days.  This isn’t just about alignment for today - it’s about planning strategically for the future too.  Scroll ahead to see when each task will be most aligned with your strengths. 

You batch your Todoist tasks by project. Phase adds a second dimension: timing. That client proposal you've been postponing? It might feel heavy today but land perfectly on Thursday when your focus profile shifts.

4. Reduce decision fatigue  

No more staring at your Todoist list wondering where to start.  The ranking is done.

Phase lets you know where you are most likely to find success today.  

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How to get started with Phase + Todoist 

1. Visit the settings page to enable your Todoist integration or follow this link.   

2. Follow the Todoist sign-in and permissions, which, once allowed, will enable your tasks to flow to Phase. 
3. Return to the Tasks Screen in Phase (on desktop or mobile), to view your tasks, which can be ranked by biological alignment, priority, due date or a combination of the 3.

What is Todoist?

Todoist is a task management app used by over 42 million people worldwide to capture tasks, organise projects, and track deadlines. Known for its clean interface, natural language input, and cross-platform reliability, it's a popular choice for freelancers, small teams, and individuals who want straightforward task management without the overhead of complex project management software.

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What is Phase?

Phase is a biology‑based productivity system.

We translate biological rhythms, including the menstrual cycle, into daily cognitive guidance across six areas: energy, focus, motivation, creativity, reflection, and communication.

Instead of planning like a machine, Phase helps you plan like a human.

We organise your tasks and schedule so you can do the right work, at the right time, for you.

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FAQs

Can Phase sync Todoist recurring tasks? Phase imports all active tasks from Todoist, including recurring ones. Each time a recurring task appears, Phase evaluates it against your current cognitive profile, so the alignment score updates dynamically.

Does Phase change or edit my Todoist tasks? No. Phase is read-only. Your tasks, labels, projects, and priorities stay exactly as they are in Todoist. Phase reads them, scores them, and ranks them inside Phase only.

I use Todoist for personal and work tasks. Does Phase import everything? Phase imports your active Todoist tasks, from projects that you select to integrate with Phase. You can view and rank all of them inside Phase using biological alignment, priority, due date, or a combination of the three.

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Need Help?

If you’re having trouble connecting Phase with Todoist, or if you have any questions, contact our support team at support@phaseapp.ai.  We’ll get you synced quickly.

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